VAT compliance throughout Europe

Made easy - Automated




VAT Late Submission Service

Service Description

DutyPay makes VAT compliance easy with VAT Late Submission Service.

Automatic data processing and all necessary VAT returns bundled in one service for the periods that the customer contracts DutyPay to process late submissions. If annual VAT returns are required by the country legislation, these can be prepared and submitted too.

Relevant business action data can be automatically integrated via APIs or file uploads. Interfaces to marketplaces and ERP systems are available or can be added on request.

In order to calculate the VAT due, the data provided is checked automatically and rule-based for completeness and reportability. Missing information can be added automatically. All data can be corrected by the customer before the final submission to the authorities.

With the approval for submission, a summary of the reporting data including complete payment information is provided.

Authority letters are automatically forwarded in electronic form. These letters are explained in understandable terms and in the language of the customer.

Pricing

DutyPay makes VAT compliance affordable with its VAT Late Submission Service.

Fee: 99 EUR one-time, per reporting month, per contract country

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Service details

Included services:

  • Form service and submission of late VAT returns.
  • Form service and submission of late EC-sales reports and other country specific mandatory reports.
  • Access to the cloud-based hub software including all available data interfaces.
  • Data processing volume for 5,000 data records made available for processing. A data record corresponds to a row in a table.
  • The inclusive data processing volume can also be used for other DutyPay services in the HubSystem within one month. Unused data processing volume expires at the end of the month.
  • We always process all data records supplied. If the number of entries supplied exceeds the number of data records contracted in total, the excess is calculated.
  • Any additional data processing will be charged at 0.001 EUR per data record.

Complementary services:

  • Translation services on request.
  • Data analysis support.
  • Creation of Pro-forma invoices.

Integration

DutyPay makes VAT compliance easy with automated data integration via APIs or file uploads.

Interfaces available for this service:

  • Amazon via SP-API - see Amazon Selling Partner Appstore
  • JTL via the integration tool JTL2DutyPay. Simple and secure data provision via the locally installed JTL-WaWi.
  • File upload - we provide several import mappings to upload data easily.

Missing integrations for marketplaces, web shop systems or ERP systems can be added and individually developed on request.

Service Requirement

DutyPay makes VAT compliance easy with its infrastructure and partner network.

To meet compliance specific deadlines or to minimise penalties for late filing all VAT-relevant business action data needs to be provided as quick as possible. Additionally, a valid reason for the late filing must be provided to add to the late VAT return.

VAT-relevant business action data is, for example, contained in data from following business events:

  • Sales:
    • Sales to consumers (B2C).
    • Sales to business customers (B2B).
    • Commingling buying and selling operations.
  • Cancellations:
    • Returned goods.
    • Refunds.
  • Stock transfers:
    • Transfers between warehouses, e.g. Amazon Fulfillment warehouses under Amazon's FBA program.
    • Storage into a warehouse.
    • Goods withdrawals from a warehouse.

Performance Period

DutyPay makes VAT compliance easy to plan.

Submissions of late VAT returns are usually processed immediately. Nevertheless, we provide services for up to 3 months for the VAT Late Submission Service. This provides sufficient time in the event that specific customer documents or information are not readily available.

It also allows time for interaction with the tax authorities. Sometimes they request additional information beyond that stipulated in the standard late VAT return.

Termination

DutyPay makes VAT compliance services easy to terminate.

The VAT Late Submission Service will end automatically upon fulfilment or expiry of the Performance Period.

Single Order Prerequisite

DutyPay makes VAT compliance easily accessible.

Prerequisites to order the VAT Late Submission Service:

  • Active Master Contract (free of charge) with DutyPay.
  • Active VAT registration in the Contract Country.
  • Active VAT Submission Service for the Contract Country with DutyPay.

Frequently Asked Questions

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Contract Countries: Belgium, Bulgaria, Denmark, Germany, Estonia, Finland, France, Greece, Ireland, Italy, Croatia, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Austria, Poland, Portugal, Romania , Sweden, Switzerland, Slovakia, Slovenia, Spain, Czech Republic, Hungary, United Kingdom, Cyprus

DutyPay GmbH does not offer tax or legal advice.Our service regarding German VAT is based on the German Tax Consultancy Act for permitted support according to § 6 section 3 StBerG.