Intrastat compliance in Europe made easy

Intrastat Submission Service Arrival Declaration

Service Description

Automatic data processing and Intrastat Arrival Declarations bundled into one service. This makes Intrastat compliance easy.

Relevant business action data is provided automatically via APIs or file uploads. Integrations to relevant marketplaces and ERP systems are available or can be added on request.

All data provided is checked automatically and rule-based for completeness and reportability. Missing data can be added automatically or corrected before release for submission.

DutyPay makes Intrastat compliance affordable.

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Service Details

Services Included:

• Form service and submission of Intrastat Arrival Declarations.
• Access to the cloud-based hub software including all available data interfaces.
• Data processing volume for 5,000 data records per reporting month. A data record corresponds to a row in a table.
• The data processing volume included can also be used for other DutyPay services in the HubSystem within one month. Unused data processing volume expires at the end of the month.

Example to calculate data processing volume included.

Company A uses the “IntrastatHub Submission Service Arrival Declaration” and the “IntrastatHub Submission Service Dispatch Declaration” for the Contract Country Germany. The data processing volume included of both individual single orders together amounts to 10,000 data records.
In one month 7,000 data records are provided for one service (therefore exceeding the 5,000 data records allocated) and 2,000 for the other. As the total of 9,000 is within the total of 10,000 for both single orders, no additional cost is charged to process.

• If the number of entries supplied exceeds the number of data records contracted in total, the excess is calculated. This ensures that all data records provided are processed and transmitted.
• Any additional data processing will be charged at 0.001 EUR per data record.

Example to calculate extra costs of data processing volume.

Processing an additional 10,000 data records would cost an extra 10 EUR.

Additional Services:

• Translation services
• Data Analysis services

Integration

DutyPay makes Intrastat compliance easy with automated data integration via APIs or file uploads.

Interfaces available for this service:

• Amazon via SP-API - see Amazon Selling Partner Appstore
• JTL via the integration tool JTL2DutyPay. Simple and secure data provision via the locally installed JTL-WaWi.
• File upload - we provide several import mappings to upload data easily.

Missing integrations for marketplaces, web shop systems or ERP systems can be added and individually developed on request.

Service Requirement

DutyPay makes Intrastat compliance easy with modern IT-infrastructure.

To meet compliance-specific deadlines, all Intrastat-relevant business action data for a month must be provided to DutyPay by the 8th calendar day of the following month.

Intrastat-relevant business action data is contained in data from business events, including:

• Sales:
• Sales to consumers (B2C)
• Sales to business customers (B2B)
• Commingling buying and selling operations (Commingling-Buy, Commingling-Sale)
• Cancellations:
• Returned goods
• Stock transfers:
• Transfers between warehouses, e.g. Amazon Fulfillment warehouses under Amazon’s FBA program
• Storage in a warehouse
• Goods withdrawals from a warehouse

Performance Period

DutyPay makes Intrastat compliance easy to plan.

An initial Performance Period of 12 months is set for the “IntrastatHub Submission Service Arrival Declaration”. After the first 12 months, the Performance Period is automatically extended one month at a time.

Termination

DutyPay makes Intrastat compliance services easy to terminate when no longer needed.

The Intrastat Submission Service can be terminated at the end of the Performance Period with a notice period of at least 30 days to the end of a calendar month.

Single Order Prerequisite

DutyPay makes Intrastat compliance easly accessible.

Prerequisites to order this Submission Service:

• Active Master Contract (free of charge) with DutyPay
• Active Intrastat registration for arrivals in the Contract Country - see “Intrastat Registration Service Arrival Declaration”

Frequently Asked Questions

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