VAT compliance throughout Europe

Input VAT Submission Service

Service Description

DutyPay makes it easy to reclaim input tax and import sales tax in other EU countries with the Input VAT Submission Service.

Justifiable refund claims for purchases or imports in other EU countries can be easily submitted. This service assumes that the data provided is correct and the amounts requested are deductible under national VAT laws.

For customers with an active VAT submission service in the contract country:

Deductible input VAT commingling transactions (commingling buy, commingling sale) are automatically included in returns. A separate Input VAT Submission Service is not necessary.

DutyPay makes VAT compliance affordable.

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Service details

Included services:

• Form service and submission of manadory VAT return with Input VAT and Import VAT.
• Access to the cloud-based hub software including all available data interfaces.
• Electronic forwarding of official letters.
• Data processing volume for 5,000 data records within a month. A data record corresponds to a row in a table.
• The data processing volume of this service can also be used for other DutyPay services in the HubSystem within one month. Unused data processing volume expires at the end of the month.

Example of calculating data processing volume included:

Company A uses the Input VAT Submission Service and the VAT Submission Service for contract country France.
The monthly data processing volume included of both individual single orders together amounts to 10,000 data records. 5,000 from the Input VAT Submission Service and 5,000 from the VAT Submission Service.
In one month a total of 9,000 data records are provided. As the total of 9,000 is within the total of 10,000 for both single orders, no additional cost is charged to process.

• We always process all data records supplied. If the number of data records supplied exceeds the number of data records contracted in total, the excess is calculated.
• Any additional data processing will be charged at 0.001 EUR per data record.

Example to calculate extra costs of data processing volume:

Processing an additional 10,000 data records would cost an extra 10 EUR.

Complementary services:

• Translation services
• Data analysis services
• Preparation of Pro-forma invoices

Integration

DutyPay makes VAT compliance easy with automated data integration via APIs or file uploads.

Interfaces available for this service:

• Amazon via SP-API - see Amazon Selling Partner Appstore
• JTL via the integration tool JTL2DutyPay. Simple and secure data provision via the locally installed JTL-WaWi.
• File upload - we provide several import mappings to upload data easily.
• Missing integrations for marketplaces, web shop systems or ERP systems can be added and individually developed on request.

Service Requirement

DutyPay makes VAT compliance easy with its modern IT infrastructure.

In order to reclaim the VAT as quickly as possible, all VAT-relevant business action data must be provided and approved for submission.

VAT-relevant business action data is contained in data, amongst other, from following business events:

• Sales:
• Sales to consumers (B2C)
• Sales to business customers (B2B)
• Commingling buying and selling operations
• Cancellations:
• Returned goods
• Granted refunds
• Stock transfers:
• Transfers between warehouses, e.g. Amazon Fulfillment warehouses under Amazon's FBA program
• Storage into a warehouse
• Goods withdrawals from a warehouse

The national requirements for deductible input VAT or deductible import VAT in the contract country must be met.

Performance Period

DutyPay makes VAT compliance easy to plan.

A performance period of three months is provided for this service. This allows sufficient time for the customer to provide complete business action data and for correspondence regarding possible inquiries from competent authorities.

Termination

DutyPay makes VAT compliance services easy to terminate when you no longer need them.

The Input VAT Submission Service will end automatically upon fulfilment or expiry of the service period.

Single Order Prerequisite

DutyPay makes VAT compliance easily accessible.

Prerequisites to order this Submission Service:

• Active Master Contract (free of charge) with DutyPay
• Active VAT registration in the Contract Country - see VAT Registration Service
• Active VAT Submission Service for the Contract Country - see VAT Submission Service

Frequently Asked Questions

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